The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. (b) Standard rating. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. PowerPoint Templates. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. (2) HUD verification method: MTCS Report. Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. (24 CFR 982.54(d)(1) and 982.204(a)). (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. site when drafting amendatory language for Federal regulations: (See 985.3.). The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. Slide 2: SEMAP Indicators Overview. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (24 CFR 982 subpart K). (24 CFR 982.517). (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. Comments or questions about document content can not be answered by OFR staff. Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. 0 points. 1. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. 5 points. TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? Performance Indicators 14 indictors plus Bonus. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. L. 108- 0 points. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 0 points. (20 points. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. 15 points. This section states the performance indicators that are used to assess PHA Section 8 management. Title 24 was last amended 12/21/2022. (ii) Is designated as troubled, in accordance with 985.103. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. If you have questions or comments regarding a published document please Each module of this training is self-paced and can be started or stopped at any time. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. This section states the performance indicators that are used to assess PHA Section 8 management. contact the publishing agency. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. developer resources. Deconcentration bonus. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. -%) (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. 0 points. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (b) HUD written report. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 5 points. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. 985.103 SEMAP score and overall performance rating. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. 42 U.S.C. 0 points. 0 points. 1437a, 1437c, 1437f, and 3535(d). (e) Appeals. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. If you have questions for the Agency that issued the current document please contact the agency directly. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. SEMAP Indicators Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection here. (3) When HUD modifies or withholds a rating for any reason, it shall explain in writing to the PHA the reasons for the modification or for withholding the rating. 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: (c) On-site confirmatory review. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA %%EOF The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. The 14 key indicators of PHA performance are: How does SEMAP work? HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. 390 0 obj <>/Filter/FlateDecode/ID[<2A9FD0E8D0CCF94D913A018D1D9B42D1><2DA4BE3870024044BF697C7FE83A0243>]/Index[369 36]/Info 368 0 R/Length 104/Prev 175496/Root 370 0 R/Size 405/Type/XRef/W[1 3 1]>>stream In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). 10 points. SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? You are using an unsupported browser. (n) Lease-up. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. (15 points. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. Either of these cases requires corrective action. (d) Changing rating from . (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). This web site is designed for the current versions of (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 10 points. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. 369 0 obj <> endobj developer resources. (24 CFR 5.617). HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. PHAs that Receive an Expedited SEMAP Waiver. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. 0 points. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. formatting. 0 points. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. The PHA must implement a thorough corrective action plan that HUD will monitor, to ensure improvement in program management. 5 points. Deconcentration bonus. (8) Be signed by the PHA board of commissioners chairperson and by the PHA executive director. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . 5 points. 42 U.S.C. 10 points. (24 CFR 982 subpart K). SEMPA is working on setting dates for a future course. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. endstream endobj 375 0 obj <>stream ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. There are also certain other instances when PHAs may not receive a SEMAP score. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance (f) Upgrading poor performance rating. 5 points. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. 5 points. The following is a list of regulatory waivers eligible for expedited review: (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. . 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